Partner with Beam

Because significant work will be required to facilitate the Detailed offers procurement process we ask customers to commit to the project by signing our Detailed Offers Agreement. The Terms and Conditions of the Detailed Offers Agreement can be found in the Terms and Conditions section of this proposal.

In summary, the agreement states that:

• Beam will facilitate the Detailed Offers procurement process for the customer
• Beam will obtain a commission from the Vendor that the customer selects to implement their project when a contract is executed
• If the project does not go ahead or the customer does not contract with a vendor through the Beam's Detailed Offers process, Beam may charge the customer for work carried out, up to the commission value.

Alternatively, we are happy to provide a fixed fee proposal for the Detailed Offers process where there is no obligation to proceed with the project.

Vendors must comply with a 22-page Minimum Requirements document, ensuring offers meet all standards and requirements. These conditions are in addition to Australian Standards and Clean Energy Council Standards and continue to be developed as standards and technology evolve.

For Detailed Offers, a large number of additional items are added to the Offer Request to obtain the necessary detail about a vendor's offered solution. Additional items in the offer request include:

• Site information including architectural drawings, photos, videos and ownership details
• Feasibility studies completed such as Beam's Solar Feasibility Assessment, structural and geotechnical feasibility studies
• Default Inclusions and Exclusions that can be added, removed and fully customised for your project
• Contractual Requirements including:
  • Practical Completion dates and liquidated damages
  • Defects Liability Period and security percentage
  • Operation and Maintenance Contract requirements such as term, fault response times and frequency of reporting, inspection and cleaning.
  • Performance Guarantee percentage, term and underperformance damages rate

We coordinate and attend site inspections by Vendors at the target site(s). This can be done as a single site visit with all shortlisted vendors attending or with vendors attending individually. We will work with your site contact to coordinate a suitable time(s) and ensure inductions and PPE requirements are met by all attendees.

The site inspection will typically involve inspection of roof areas, distribution boards, connection points, potential inverter locations, potential cable runs, site access and lifting locations and potential site storage. Our solar experts will answer any project specific questions and we'll rely on your site contact for site specific questions.

Shortlisted vendors are invited to participate in the project and submit offers through the Beam platform. Offer submission is highly structured to ensure offers are accurate and comparable for all vendors in the offer comparison. The Offer Submission structure includes:

• Site information such as indicative solar layout, interval data, tariffs and modelling
• Target solar array type, solar, inverter, battery, PFC and EV charger sizes
• Offered solar, inverter, battery, PFC and EV charger sizes which can differ from the target size
• Offers price for requested contract types, including price, escalation rate and type for PPAs
• Nomination of incentives that the vendor will be retaining such as STCs, LGCs and VEECs
• Offered Inclusions & Exclusions specified in the Offer Request
• Contractual Requirements including:
  • Practical Completion dates and liquidated damages
  • Defects Liability Period and security percentage
  • Operation & Maintenance Contract
  • Performance Guarantee percentage, term and underperformance damages rate

• Proposed system layouts submitted by the Vendor for their proposed solution
• Offered array type, solar, inverter, PFC and EV charger sizes
• Offered price, including generation type and escalation rate for PPA and finance offers
• Vendor retained incentives such as STC, LGC and VEECs
• Annual savings, calculated independently in the platform based on the offered configuration, system sizes and vendor retained incentives. This provides a true and accurate measure of the savings for each offer so an objective comparison can be made.
• Price score, calculated independently in the platform based on the offered configuration, system sizes and vendor retained incentives. This provides a true and accurate measure of the price for each offer so an objective comparison can be made.
• Solution Score based on Beam's review of the design and methodology for each configuration proposed by the vendor.

• The Vendor Rating, specific to each vendor and contributing 20% of the overall score
• Solar module, inverter, racking, battery and EV charger details, warranties, degradation rates
• Contractual Requirements offered including:
  • Practical Completion dates and liquidated damages
  • Defects Liability Period and security percentage
  • Operation & Maintenance Contract
  • Performance Guarantee percentage, term and underperformance damages rate
• Offered Inclusions and Exclusions including comments where these differ from the Offer Request
• Additional details and documents provided by the Vendor

• Total costs, annual savings and payback periods for selected sites and configurations
• Total sizes of solar, battery, PFC and EV chargers for selected sites and configurations
• Overall score and breakdown of vendor rating, non-price score and price score for each offer

Weightings for different components of the Detailed Offers can be adjusted and set by the customer at the Offer Request phase. This should align with how important each component is when deciding which vendor to select for contracting and implementation.

Weightings will impact the overall score and ranking of the vendors. There is no obligation to select the Vendor with the highest overall score.

Once a vendor has been selected, we will assist your customer with contract execution. A large amount of alignment in contract terms has been achieved in the process to date with the Minimum Requirements and the Detailed Offers request, responses and scoring, however there is often work involved in finalising a contract acceptable to both parties.

We will assist with the following tasks and provide general support during the contract execution process:

• We will request a final contract from the successful Vendor incorporating the terms and conditions agreed in the offers process
• We will review the major commercial terms and propose amendments to align with the tender requirements if they do not align.
• We will assist your legal term to interpret the more technical contract terms specific to the solar industry.
• We will provide feedback on acceptability of contract terms proposed by the Vendor
• We will facilitate final contract execution between the Vendor and you based on terms and conditions agreed in the RFP process.

We are on your customer's side during these negotiations to ensure your interests are reflected in the contract with the successful vendor.

• Customize presentations, customer links, and reports with your branding.

• Invite unlimited users from your company
• Create an unlimited number of Projects
• Unlimited configurations and uploads for each project

• Add project briefs and requests for offers
• Request Initial Offers from Vendors
• Request Detailed Offers from Vendors as RFP or Weighted Reverse Auction
• Access Vendors, Solar Panel, and Inverter Scoring

• Solar (Rooftop, Ground Mount, Single Axis Tracking, Floating)
• Batteries (Simple, Peak Lopping)
• Power Factor Correction
• EV Chargers

• Present offers to customers via web, PDF reports, and CSV export.